TERMS & CONDTIONS
Why we ask for your consent
We are committed to protect the privacy of all personal data you provide us for this event registration. The following statements describe what we are doing with your data, how long we store it so you are fully informed prior to you submitting your personal information for event registration and / or other activities / services (as necessary or applicable).
Data Controller Contact
Dubai World Trade Centre LLC
Sheikh Zayed Road, P.O.Box: 9292, Dubai, UAE
T: +971 4306 4162
Have Questions? Contact us on:
Project Manager (World Of Coffee 2024)
DXB Live (Dubai World Trade Centre LLC)
Why are we processing your personal data?
We ask for your personal data to facilitate your registration and booking other additional services (if applicable), for this event.
Other third parties that may have access to your personal data.
We may share your data with other organizations and third parties in order to process your registration (or facilitate you with onsite services). These will include:
- Authorized E-Commerce provider.
- The hotel you may choose to place a reservation for this event.
- A Third Party, performing onsite services (such as badge printing or access control).
How long will we store your personal data?
Your personal data will be retained by us for up to 12 months after the conclusion of this event.
Personal data about your Accompanying Person (as defined by the “accompanying person's definition)
We ask for your Accompanying Person's personal data if they are attending this event with you.
MINORS INDEMNITY ACCEPTANCE
INDEMNITY TO BE ACCEPTED BY THE PARENT OR LEGAL GUARDIAN OF CHILDREN ATTENDING WORLD OF COFFEE DUBAI 2024
Children and Minors Policy for World of Coffee Dubai 2024
We love kids, but unfortunately a coffee event isn’t the best place for them, given all the hot water, heavy machinery and moving parts. Please note that there is no on-site child care.
- 12 and older: allowed in Exhibit Hall, Lectures, and Workshops during Attendee Hours if registered
- 18 and older: allowed in Exhibit Hall during set up/tear down during Exhibitor Hours if registered
- 18 and older: able to volunteer
- Children Under 12: allowed in Exhibit Hall & Lectures during show hours only, when accompanied by a properly badged and registered guardian(s).
- Exhibit Hall: 18 and older during Exhibitor Hours for set up and tear down if registered, 12 and older during Attendee Hours if registered, Under 12 during show hours if accompanied by a registered adult.
- Lectures: 12 and older if registered
- Workshops: 12 and older if registered
Children under 18 must be accompanied by a registered guardian(s) at all times while on the show floor. Failure of the guardian to supervise the child’s activities may result in removal from the show. Should said removal occur, there are no refunds for the guardian(s), and Show Management is not responsible for any associated costs to attend the event.
Under no circumstances, will children under 18 be admitted on the trade show floor during exhibitor move-in or move out.
Parents and/or adult guardians that choose to bring minor children under age 18 to the show understand that they are assuming full responsibility and liability for the actions and behavior of the minor children that are brought into any area of the show including, but not limited to the Exhibit Hall, Lectures, or Workshops.
RELEASE OF LIABILITY, INDEMNITY, AND CODE OF CONDUCT
REQUIRED FOR ALL PARTICIPANTS
DESCRIPTION AND DATE(S) OF EVENT
Date(s) of Event: 21st Jan- 23rd, January 2024
Event: World of Coffee Dubai
Hosts: Specialty Coffee Association (“SCA”) and Dubai World Trade Centre (“DWTC”) (together referred to as the “Hosts”)
Venue: Za’abeel 4, 5 and 6, Dubai World Trade Centre
Thank you for taking part in this event hosted by SCA and DWTC. We hope your experience will be enjoyable, educational, and enable you to network and grow with fellow members. In order to provide you with the best possible experience, we have prepared this Release of Liability, Indemnity, and Code of Conduct (“Release”). Please read this document in full and confirm that you understand the document by placing your signature where indicated.
In consideration of being permitted to attend and participate in this event, as a participant, volunteer, competitor, judge or host, the undersigned certifies to and agrees with the Hosts as follows:
AGE, WAIVER & RELEASE AGE
I am at least 18 years of age.
EQUIPMENT AND DANGER
I understand that coffee roasting, coffee brewing and other equipment may be operated at the event and that such equipment may cause injury to myself or others. If I operate such equipment at the event, I certify that (a) I am experienced and knowledgeable in the safe operation of all such equipment; and (b) I will, at all times operate the equipment and conduct myself with due care and with consideration for the safety of others.
RELEASE AND INDEMNITY
By participating in the event and executing this Release, I release the Hosts and its officers, directors, employees, members and agents (the “Released Parties”) from any and all liability for any injury, loss, or damage arising out of or in connection with my participation in the event (other than the gross negligence or wilful misconduct of the Released Parties)
I further agree to indemnify and hold the Released Parties harmless from and against any liability for any injury, loss, damage, cost or expense arising out of or in connection with my negligence or misconduct at or in connection with the event.
REPRODUCTION OF IMAGES
DVD/CD/Video Tape Recording, Photography, Printed Material. I do hereby agree to allow the Hosts and its affiliates, vendors and the media to use the reproduction of my likeness, work product(s), and/or presentations for distribution in both printed and digital matter. I understand that the Hosts have the right to make copies of such materials to make available for sale and to retain the proceeds from the sale of such. I also understand that I will not be compensated and that I may not be notified of each use.
GOVERNING LAW; JURISDICTION
This Release shall be governed; and construed in accordance with, the laws of the United Arab Emirates as applicable in the Emirate of Dubai, and in the event a material dispute arises under this Release, such dispute shall be submitted to Dubai Courts.
If any provision of this Release or its application shall be invalid or unenforceable, that provision shall be reformed so as to preserve the parties' intent to the greatest extent possible, failing which, such provision shall be severed from this Agreement, and the remainder of the Agreement shall continue in full force and effect.
This Release constitutes the entire agreement and understanding between the undersigned and the Hosts with respect to its subject matter and supersedes all prior or contemporaneous communications between the parties.
This Release may be changed, waived, discharged or terminated only by an instrument in writing, signed by the participant and the Host.
If I am a competitor, I have read, understand and will comply with all of the published rules of my competitive event.
If I am a class instructor, I understand that I am required to teach the class based on the Hosts’ curriculum and standards. I understand and acknowledge that the primary intent of my volunteer responsibility is educational, and I agree not to promote my company's products or services in any volunteer position I hold. If I am a lead instructor, station instructor, peer observer, or shadow, I also understand that I am required to participate in the Online Rehearsal for each of the different classes I will be instructing, observing or shadowing.
CANCELLATIONS AND REFUNDS FOR TRAVEL
When the Hosts arrange for transportation, accommodations, or participation in the event, once a reservation is made and payment is tendered for the reservation, should the trip participant elect to subsequently cancel their participation, regardless of the amount of notice given, no refund will be given, except at the discretion of the Hosts or according to advertised refund policies. The Hosts reserve the right to cancel any event at any time before travel departure; in such case all payments received will be refunded. In any event of cancellation, whether by the participant or the Hosts, the Hosts are not responsible for costs or losses associated with the purchase of non-refundable, advance purchase airline tickets.
CHANGES IN SCHEDULE
If I am a volunteer, I understand that the published volunteer schedule contains the intended events and corresponding shifts. The Hosts assume no responsibility for cancellation or delay of any event/shift and expressly reserves the right to cancel, advance, postpone, reschedule or substitute any scheduled event/shift without prior notice.
I understand that the Hosts maintain a zero-tolerance policy for harassment, violent behavior, and sexually offensive behavior or actions. This includes, but it not limited to: harassment toward another individual on the basis of gender, sex, pregnancy, childbirth, religion, creed, race, color, national origin, medical condition, genetic disorder, physical or mental disability, marital status, age or sexual orientation; physical or verbal threats; unwelcome attention; bullying, stalking; use of physical force; behavior that creates a disturbance or is dangerous, including lewd or generally offensive behavior or language; using sexually explicit or offensive language or conduct; and obscene gestures. If I violate this policy, either in person or online, I may be removed from the event without refund and may be banned from future Hosts’ events.
REPORTING HARASSMENT OR OTHER CONDUCT VIOLATIONS
I understand that the Hosts have taken steps to make it easier to report instances of offensive behavior. I understand that it is very important to the Hosts that, if I experience any form of harassment, I can and should report it immediately.
I understand that the Hosts cannot address anything that it is not made aware of, and that the Hosts need whatever detail can be provided, such as names or other descriptive information.If you experience or witness harassment, threatening behavior, or other inappropriate conduct, you are strongly encouraged to promptly find the nearest SCA or DWTC staff member for assistance. If, at any
OTHER HOSTS EVENT POLICIES
- The Hosts are not responsible for lost, stolen, or damaged property, or for injuries sustained during the course of the event.
- No firearms or other weapons are ever allowed inside of the Hosts’ events.
- Illegal drugs are never allowed inside of the Hosts’ events.
- Attendees doing wilful damage to the Hosts’ event property will be required to financially reimburse the Hosts.
- We reserve the right to remove you from the event if you violate this Code of Conduct.
- If you are taking photographs of attendees, please respect those that do not wish to be photographed or recorded by asking permission to take pictures.
CONSEQUENCES OF VIOLATION OF CONDUCT RULES
I acknowledge that if I violate any of the conduct rules in this Release during the event, Imay be removed from the event for a specific amount of time or the duration of the event and may also be barred from future events. If I break the law, I will be subject to reporting to the proper law enforcement authorities.
Ticketing Terms and Conditions
ALL TICKET SALES TO SCA & DXB LIVE EVENTS ARE FINAL
- WOC Visitor & Exhibitor Registration
- Order Refunds: All tickets sales are final. No refunds will be given. Tickets may not be exchanged or transferred in any way.
- Ticketed Social Events: No refunds or credits will be given.
- Non-receipt of confirmation emails: if you have not received an order confirmation email, please email WOCdubai@dwtc.com with you name and email address to get the email resent.